JOB DESCRIPTION
| Position | Administrative/AP Assistant | FLSA Status: | Hourly Non-Exempt
| Company | TG3 Enterprises | Location(s) | Londonderry, NH
| Reports to: | Executive Director of Finance and Marketing Manager
| Travel: | None
SUMMARY DESCRIPTION
TG3 Enterprises, Inc. (TG3E) is a growing Planet Fitness franchise group based in Londonderry NH with clubs in NY, PA, OH, IN, IL, UT and ID. The Administrative/AP Assistant (AAPA) spends 75% of total hours supporting accounting functions and 25% of total hours supporting marketing and other functions, as assigned.
This role reports to the Executive Director of Finance and the Marketing Manager. This role requires exceptional attention to detail and a strong desire to learn. The AAPA will handle multiple projects simultaneously and communicate in a highly professional manner.
ESSENTIAL DUTIES
The following duties are representative of those the AAPA encounters while performing the essential functions of the job. The AAPA may be required to perform additional or different duties from those noted below.
ACCOUNTING
Three (3) days per week (Mon, Weds, Thurs) in the 50 Nashua Road office; one (1) day per week (Fri) remote as determined by Executive Director of Finance.
o Enter and process vendor payables
o Review invoices for accuracy and required info
o Help track invoice due dates and aging
o File, scan, and organize accounting and other corporate and club documents
o Assist with preparation of excise and sales tax returns
o Assist with preparation of member data for lender reporting
o Support general corporate administrative tasks, including but not limited to tracking due dates for various permits, registrations and assist with renewals.
o Maintain confidentiality of financial and other company information
o Follow internal controls and company procedures
o Assist with special projects as assigned
MARKETING
One (1) day per week (Tues) in the 75 Gilcreast Road - Londonderry NH office.
o New club openings
o Presale signage ordering
o Outreach research (schools, fire, chamber, etc.)
o Tracking on Monday.com
o 3D rendering / flythrough videos and pictures
o Panospin photoshoot coordination
o CCM updates (promo codes, photos, etc.)
o Community event participation setup (local events, etc.)
o Chamber of Commerce communications
· Grand openings
o Grand opening signage ordering
o Grand opening set up
o Agenda
o Ordering giveaways
· Email marketing
· Social media posting
· Invoice tracking
OTHER RESPONSIBILITIES
o Data entry for business data tracking as needed
o Corporate memberships email management and outreach
o Re-equip / remodel signage ordering
o Health insurance reporting
o Builders risk insurance / general liability insurance
o Tenant improvement allowance documentation
o FA remodel documentation
o Submit sites on FRM
o Research new locations to fill ADA requirements
o Tango reporting
o Zoning research
o Attend and document all PFCS / PFIFC meetings
o Dropbox organization
o NH office outings
QUALIFICATIONS & REQUIREMENTS
Associate’s or bachelor’s degree preferred or comparable business experience
Proficient in MS Office and accounting/project management software
Ability to work with a high level of accuracy
MANAGEMENT RESPONSIBILITIES
This position does not supervise direct reports.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is primary performed in an indoor office/remote environment with noise level that is quite to moderately loud. Occasional and travel to clubs may be required; exposure to noise, dust, various climate temperatures and moderate to loud noise levels.
Physical: Primary functions require sufficient physical ability and mobility to walk, stand, and sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, crawl, climb, reach, twist, grasp, and make repetitive hand movements. Must be able to regularly lift and/or move 15+ pounds, and occasionally lift, carry or push up to move 25+ pounds.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
DISCLAIMER STATEMENT: This job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to a position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that classification.
Employees at a franchise location are employed by the Franchisee and are not employees of PFHQ (the Franchisor). Planet Fitness neither dictates nor controls labor or employment matters for franchisees or their employees and does not retain any reserved authority to control the terms and conditions of employment for franchisees or their employees. Each franchisee will determine in its own discretion whether and how these suggestions will be utilized in each club, if at all, and is responsible for ensuring compliance with local, state and federal law.
Flexible work from home options available.
